tryambak
Records & Information Requests Town of Millbrook · Office of the Town Clerk
Example build · Fictional data
LO
Lauren Ortega
Deputy Clerk · Records Officer
Open-records desk

Request Queue

Public-records requests logged under the State Open Records Act. Statutory clocks run from the date received.
Open requests
7
across 8 departments
Due within 3 days
3
statutory deadline nearing
Overdue
1
DataScope · 2 days late
On-time close rate
96%
up from 71% last FY
Requester / requestSubjectDepartment scopeDeadlineStatus
PR-2026-0418 · Search & assemble

Search & Assemble

✎ the search that used to take three days
1Intake & scope
2Found records
3Exemption review
4Assemble

Log the request & set the search scope

Confirm the request details, then choose which town systems to search. Only the systems you select are queried.

State Open Records Act — 5 business days from receipt.
Email & Teams (M365)
Town Manager mailbox + chat
Agenda & minutes (Granicus)
Staff reports, packets, minutes
Permitting & land use
Site plans, applications
Finance ERP (Munis)
Invoices, POs, contracts
GIS & engineering
Parcels, plans, studies
Town Attorney files
Memos — privilege screened
Assembled · just now

Response Package — PR-2026-0418

✎ assembled in 11m 32s
Riverside rezoning · Marcus Bell · Draft — partial grant, ready to release
Town of Millbrook
Office of the Town Clerk · Records Custodian · 100 Civic Plaza, Millbrook
Request PR-2026-0418Determination letter
Jul 25, 2026
Marcus Bell
Sent via records portal & email
Received Jul 21, 2026 · Statutory deadline Jul 28, 2026

Dear Mr. Bell,

This letter responds to your request under the State Open Records Act for correspondence between the Town Manager's office and Apex Development LLC regarding the Riverside PUD rezoning, together with related staff reports and studies.

The Town has completed a search of six record systems and located 18 responsive records. Your request is GRANTED IN PART. Fourteen records are released, several with redactions; three records are withheld in full and one is withheld pending a litigation hold, as itemized below and in the enclosed records index.

Records released with redaction

Personal contact details of private third parties and Town staff have been redacted under §708(1)(a) (personal privacy). For example:

"…please call me directly at 555-0148 or reach my assistant Jenna at jparks@apexdev.co to set the pre-application meeting for the Riverside parcel…"

Records withheld

Attorney work product. One memorandum from the Town Attorney assessing legal risk of the rezoning is withheld in full under §708(1)(f) (attorney-client privilege / litigation).

Pre-decisional drafts. Two draft versions of the traffic-impact study containing internal deliberative comments are withheld under §708(1)(g) (deliberative process). The final adopted study is released in full.

Litigation hold. One email thread is subject to an active litigation hold in Cedar Creek Alliance v. Town of Millbrook and is withheld pending counsel review; it will be addressed by supplemental determination.

Every redaction above is logged with its exemption code and page location in the enclosed redaction log — so the decision is defensible if Mr. Bell appeals to the state information commissioner.

Fees & appeal rights

A fee estimate of $18.50 (search + duplication) is enclosed. You may appeal any withholding or redaction to the Millbrook Town Attorney within 30 days, and thereafter to the State Information Commissioner.

Sincerely,
Lauren Ortega
Deputy Town Clerk & Records Custodian

Town of Millbrook · Office of the Town Clerk · Fictional example build for demonstration. PR-2026-0418 · Determination
Done