Tryambak · Example build
Member & donor communications
Every donor hears from you on time, and in their own words. A working slice for a two-person development team.
Riverbend Community League
Before · scattered across inboxes
2 people + a spreadsheetA $5,000 gift came in three weeks ago — and the acknowledgment letter is still a half-finished draft in someone's Documents folder.
Marisol → Dev
Did the Cho family get their December receipt?
Dev → Marisol
Re: I think so? Checking the spreadsheet…
Priya → Marisol
Board asked — is the Hearthstone Q3 report out?
Marisol → Dev
Re: We owe 40 tax receipts before Jan 31 (IRS)
Schedule board
+ New communicationDrafting
2Spring appeal — lapsed donors
Letter · 86
Lapsed-donor appealJan 22
Membership renewal — May cohort
Email · 64
Membership renewalJan 14
Needs review
1Major-gift acknowledgment — E. Whitfield
Letter · 1
Major-gift acknowledgmentJan 6
Scheduled
3Year-end tax receipts
Letter · 312
Year-end tax receiptJan 12
Board quarterly impact brief
Report · 11
Grant progress reportJan 26
Sent
2Monthly gift — thank-you
Email · 118
Recurring-gift thank-youSent Jan 5
Abernathy Fund acknowledgment
Letter · 1
Major-gift ack.Sent Jan 6
Major-gift acknowledgment · previewing for Eleanor Whitfield
Merge fields fill from the recordRiverbend Community League488 Water Street · Riverbend, OH 45042 · EIN 31-0000512
January 6, 2026
A 501(c)(3) organization
A 501(c)(3) organization
Eleanor Whitfield
Riverbend, OH
Riverbend, OH
Dear Eleanor,
On behalf of everyone at Riverbend Community League, thank you for your generous gift of $5,000 received on Jan 3, 2026. Your support of Housing First (restricted) makes a direct, measurable difference for families in our community.
Because of donors like you, our Housing First program moved 41 neighbors from the by-name list into permanent housing this quarter. You are part of that outcome.
For your records: no goods or services were provided in exchange for this contribution, which is fully tax-deductible. Riverbend Community League is a 501(c)(3) organization, EIN 31-0000512.
With gratitude,
Marisol Vega
Marisol Vega · Development DirectorSchedule board
+ New communicationDrafting
2Spring appeal — lapsed donors
Letter · 86
Lapsed-donor appealJan 22
Membership renewal — May cohort
Email · 64
Membership renewalJan 14
Needs review
0Nothing here
Scheduled
4Major-gift acknowledgment — E. Whitfield
Letter · 1
Sends Jan 6 · with signatureJan 6
Year-end tax receipts
Letter · 312
Year-end tax receiptJan 12
Board quarterly impact brief
Report · 11
Grant progress reportJan 26
Sent
2Monthly gift — thank-you
Email · 118
Recurring-gift thank-youSent Jan 5
Abernathy Fund acknowledgment
Letter · 1
Major-gift ack.Sent Jan 6
✓Major-gift acknowledgment approved & scheduled
EW
Major donor
Eleanor Whitfield
Individual · Housing First champion · Riverbend, OH
Lifetime giving
$12,500
This year
$5,000
Gifts recorded
14
Primary fund
Housing First (restricted)
Communications timeline
Major-gift acknowledgment scheduledJan 6 · sends with signature
Fall newsletter — openedOct 9
Housing First site-visit inviteSep 2
Send calendar · January 2026
On cadence · nothing forgottenWeek
Mon
Tue
Wed
Thu
Jan 5–8
Jan 5 · Monthly thank-you · 118 sent
Jan 7 · Hearthstone Q3 report
Jan 12–15
Jan 12 · Year-end tax receipts · 312
Jan 14 · Membership renewal · 64
Jan 26–29
Jan 26 · Board impact brief
Jan 28 · United Way interim report
IRS deadline · year-end receipts due Jan 31 — the queue counts down to it
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Nothing slips between a gift and a thank-you.
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